Welcome to our school community. St. John’s School has an exceptionally long history, dating back over 150 years to 1859, when one teacher began educating the children of St. John the Baptist parish. In 1872 growing enrollment resulted in the construction of a brick school building. The original brick school building was replaced in 1949 with a facility comprised of a main floor and basement. A second floor was added in 1957. A Community Center housing the school’s gymnasium, cafeteria, and child-care facilities was completed in 1988. A new playground area was opened behind the church in 2007. St. John’s School offers a full curriculum: language arts, literature, mathematics, science, social studies, and religion. We also offer extra classes in: computer technology, visual art, choral music, band, physical education, library, and resource room.

VISION STATEMENT…………………………………………………2

NON-DISCRIMINATORY POLICY…………………………………..3

PHYSICAL EDUCATION PARTICIPATION……………………… 16

SAFE ENVIRONMENT……………………………………………... 17

FIELD TRIPS P.4320..……………………………………………… 27

OUT-OF-SCHOOL SUSPENSION ……………………………….. 44

VOLUNTEERS ……………………………………………………….44

PUBLICATION PERMISSION ACKNOWLEDGEMENT…………86

VERIFICATION OF VOLUNTEER POLICIES MANUAL………...87

The Diocese of Fort Wayne-South Bend, Inc., admits to the schools over which it retains supervisory authority, students of any race, color, national or ethnic origin to all rights, privileges, programs and activities generally accorded or made available to students in the schools.

The Diocese does not discriminate on the basis of race, color, national or ethnic origin in administration of its educational policies, admissions, scholarship and student aid programs, and athletic and other school-administered programs.

It is the policy of the Catholic schools of the Diocese of Fort Wayne-South Bend to maintain a learning and working environment that is free from harassment based on sex, race, national origin, color, age, disability, or any other impermissible factor that is prohibited by law and/or the teachings of the Catholic Faith.

It shall be a violation of this policy for any employee of the Catholic schools to harass a student through conduct or communications of a sexual nature as defined in Section I of the Procedure to this policy or any other impermissible grounds described in Section II of the Procedure to this policy. It shall also be a violation of this policy for any student to harass another student or employee, through conduct or communication of a sexual nature as defined in Section I of the Procedure and on any other impermissible grounds as described in Section II of this Procedure. The use of the term "employee" in this policy and procedure also includes non-employees and volunteers who work subject to the control of the school authorities.

Diocesan schools shall comply with state laws and regulations regarding school enrollment and attendance to the extent possible, as consistent with the teachings of the Catholic Church and diocesan policy.

Diocesan schools shall follow and promote an open enrollment policy, accepting students without regard to color, race, gender, or national origin, and reasonably accommodate the disabled in its educational programs.

A child can be enrolled only by a person having the legal custody of the child. A certified copy of the student's birth certificate or a baptismal certificate shall be required for original entrance at all grade levels. Proof of legal custody may also be required in cases where a child does not reside with both natural parents.

If these required documents are not provided to the school within thirty (30) days of the student's enrollment or appear to be inaccurate or fraudulent, the school shall notify the Indiana Clearing House for Information on Missing Children (See P4030) and will cooperate with local authorities if the child has been reported missing.

The custodial parent or legal guardian shall provide the name and address of the school the student last attended, if any. The school shall request records from the last school the student attended within fourteen (14) days.

Written proof that the child meets state and county health requirements (immunization record) for enrollment shall be required.

Schools shall follow state law guidelines in enrolling Kindergarten students.

A child entering kindergarten must be five years old on or before September 1, or date set by the state.

A school may choose to administer formal or informal assessment for determining proper placement in kindergarten.

NOTE: A child coming into a diocesan school from an out-of- state kindergarten program or an in-state kindergarten program and who does not meet the Indiana state age-eligibility requirement, should be admitted to a kindergarten program, unless it can be determined that enrollment in such a program was intended to circumvent Indiana law.

Indiana compulsory education begins when a child is officially enrolled in school or the school year of the child’s 7^th birthday, whichever is earlier.

Students enrolling in a diocesan school after successfully attending kindergarten in another accredited school that has different age requirements shall be allowed to continue in school without interruption because of chronological age.

Children with exceptional educational needs requiring special class placement are accepted if their needs can be reasonably accommodated in the school. Initial enrollment should be on a tentative basis with the understanding that in the event the exceptional needs of the child cannot be reasonably accommodated by the school, the custodial parents or guardians will agree to enroll their child in another school system which can accommodate the special needs of exceptional children.

Ordinarily when a diocesan school cannot reasonably accommodate the exceptional needs of a child, a recommendation for special class placement should be made to the custodial parent or guardian by the principal, after consultation with the child's teacher(s). This recommendation will be either for special class placement within the Catholic school or referral to a public school for evaluation or placement. If the custodial parent or guardian does not accept the school's recommendation, it is expected that he/she will place the decision in writing. In some instances the custodial parent or guardian will be required to withdraw the child if the child's continued presence, in the opinion of school personnel, would pose an undue hardship on the operation of the school, or poses a threat of harm to the student, other students, or school personnel.

VII. Students or Prospective Students with Diseases

Catholic schools shall comply with all applicable state law and all Board of Health policies regarding school enrollment and attendance in relation to a student or prospective student having a communicable disease.

Prospective students who otherwise meet all entrance requirements may not be denied admission solely on the basis of a diagnosis of a disease unless required by applicable state law or Board of Health policy; similarly, students may not be excluded merely on the basis of a diagnosis of a disease.

However, as with any prospective student who is diagnosed as having or is suspected of having a communicable disease, a child with a communicable disease may be excluded, if after an individualized assessment of the child's condition, in accordance with the school's communicable disease policy/procedure, it is determined that the child's presence in the classroom would expose others to significant health and safety risks.

Upon being informed that a child is diagnosed as having or is suspected of having a communicable disease, a review team consisting of the student; his/her parent/guardian; his/her physician; a physician representing the school, parish or diocese; and school or parish administrators will be established to determine whether the child's admission or continued presence in the school would expose others to significant health and safety risks. In making its determination the review team will conduct an assessment of the child's individual condition. The review team's inquiry will include findings of fact, based on reasonable medical judgments given the state of medical knowledge about:

A. The nature of the risk-how the disease is transmitted;

B. The duration of the risk-how long the carrier is infectious;

C. The severity of the risk-potential harm to third parties; D. The probabilities the disease will be transmitted and will cause varying degrees of harm; and

E. Whether a reasonable accommodation exists and/or is required.

The review team must also take into consideration the scope of the problem, education-related issues, and the student's right to confidentiality. The recommendation of the review team and the decision of the parish and school administrators shall be considered confidential and will be submitted for review only to the Superintendent of Schools, Vicar of Education, and diocesan attorney.

In the event it is determined that a child is unable to attend regular Catholic day school, the parish, school and diocese will assist the parent or guardian in locating alternative educational service and obtaining religious and catechetical instruction.

In keeping with the philosophy and mission of the Catholic schools, it is the policy of the diocese that all students enrolled in the Catholic schools shall participate in the complete religion program, including religion classes, and attend liturgical functions.

In accordance with the Family Educational Rights and Privacy Act ("FERPA") of 1975, any natural parent, guardian, or individual acting as a parent in the absence of a parent or guardian of a student has the right "to inspect and review" his/her minor student’s educational records, unless the school has been provided with a court order, State statute, or legally-binding documents that specifically precludes such inspection and review. In addition, a student who has reached eighteen (18) years of age or is attending an institution of post-secondary education will have all access rights that his/her parent or guardian would have had prior to that time. Absent such court order or legally-binding document, a non-custodial parent has the same right to inspect and review as a custodial parent.

A complete copy of policy 4170 is available upon request.

The teachings and traditions of the Catholic Church are the guiding principles of behavior for all students while enrolled in a diocesan school.

A complete copy of policy 4410 is available upon request.

HASA consists of four elected or volunteer officers. This association is designed to promote further communication between parents and faculty. HASA meets throughout the school year. The group also sponsors several activities and functions. H.A.S.A. is also in charge of Campbell labels, printer cartridge recycling, and Box Tops for Education, which enables the school to earn points toward equipment and supplies. Parental involvement is the key to HASA's success! Every parent is given the opportunity to participate.

The chief St. John’s fund-raiser is the selling of grocery, retail store, and restaurant certificates through the work of the $crip Committee. The certificates are purchased at a discount and sold at face value. Teachers also receive funds from this program to assist with purchasing items for their rooms. All school families are asked to participate. Families earn tuition credit from their $crip account every time they purchase certificates. From March 10-April 11 families will receive 75% of their profits toward school expenses.

The School Board consists of nine members, and the pastor and principal as ex-officio members. Members serve a three-year term. The board is a consultative body to the pastor. Duties and functions include the formulation, recommendation, and adoption of policies that are necessary in providing a quality Catholic education in our parish school. Meetings are held once each month from August through May.

Registration (Pre-K-8) for families within the school takes place throughout the month of March. Registration dates and times will be published by the middle of February. Registration is then open to newcomers outside the school community beginning in April. Financial aid is available through the parish office. Parents who wish to avail themselves must renew the application yearly. Requests must be turned in by April 1^st. Classroom placement for the following year is decided by the homeroom teacher(s) in May.

**Any concerns parents have regarding the placement of their child(ren) need to be shared with the homeroom teacher in writing before May 1^st. All placements sent home on the last day of school are final.

Kindergarten requirements are in conformance with Indiana state laws. The child must be at least 5 years old by September 1. A readiness test may be given to determine whether it is in the best interest of the child to enter Kindergarten or to remain home or in a pre-kindergarten program for another year.

To enroll in Pre-Kindergarten, students must be 3 or 4 years of age by the first day of September. St. John's School is not equipped to handle children who are unable to take care of personal hygiene needs on their own.

If a student presently enrolled is determined to have an exceptional educational need met by the local public school multi-disciplinary team, the school will review his/her enrollment.

Courtesy would require that parents would notify the school office in advance of withdrawal. Tuition and school fees need to be paid in full before school records can be forwarded.

The diocesan schools consider the development of good attendance habits as a vital and desirable undertaking for two essential reasons. First, it is difficult for young people to learn if they are not in class: the teaching-Iearning process builds upon itself. Secondly, research shows that educational achievement is directly related to attendance. A student who misses a day of school misses a day of education that cannot be retrieved in its entirety.

Parents/legal guardians are responsible for having their children in school. Indiana law prescribes that parents must have their children in public or private school from the age of seven (7) until the date on which the child:

A. Graduates

B. Reaches at least sixteen (16) years of age or less than eighteen (18) years of age and:

1. The student and the student's parent or guardian and the principal agree to the withdrawal; and

2. At the exit interview the student provides written acknowledgment of the withdrawal and the student's parent or guardian and the school principal each provide written consent of the student to withdraw from school;

C. Reaches the age of eighteen (18) years.

Whichever occurs first.

Absences from school shall fall into one of the three following categories:

1. Serving as a page in the Indiana General Assembly;

2. For students in grades 7 through 12, serving on a precinct election board or as a helper to a political candidate or political party on Election Day with prior approval of the principal;

3. Court appearances pursuant to a subpoena;

4. Active duty with the Indiana National Guard for not more than ten (10) days in a school year;

5. Placement in a short-term inpatient treatment program, which provides an instructional program;

6. Homebound instruction;

7. Religious observances.

1. No parent/guardian contact with the school giving an explanation for the absence on the day of the absence.

2. No physician's note to excuse an absence once more than 5 days of absence has occurred (see Frequent or Prolonged Illness below).

3. Family vacations

4. Absences other than those defined as excused or absences counted as present.

A student is truant when she/he is absent from school or class without permission of his/her parent/guardian and the school. Students who are habitually truant shall be reported to the juvenile authorities in accordance with applicable state law and following diocesan procedures.

The following may evidence habitual Truancy:

A parent/guardian shall contact the school to report a student's absence. Each school has established procedures for reporting absences. Absences will not be excused and the student may be considered truant if the procedure for reporting an absence is not followed.

A written explanation for any absence and signed by a parent/guardian is required upon the return of the student to school. The school is not required to provide credit for makeup of assigned work missed because the student's absence is unexcused or the student is truant.

If a student is absent for five consecutive days due to illness or has contracted a contagious disease, a physician's statement is required in order for the student to return to school.

If an irregular attendance pattern begins to develop, the school may use the following procedure to encourage the student's return to a pattern of regular school attendance.

A. Call daily from school (secretary, principal, or attendance clerk), to the parent/guardian to verify absence and to determine reason.

B. After a student is absent six (6) days per school year, a school administrator, attendance clerk, or counselor will make contact with the student's parent/guardian. The date and content of this contact shall be documented. C. After a student is absent over twelve (12) days per school year, a conference shall be held with the parent/guardian and the student. An attendance contract may be established at this time and documentation shall be kept.

D. After a student is absent over fifteen (15) days per school year, a referral shall be made to the principal. If the principal is unable to successfully resolve the attendance problem, a referral may be made to the intake officer of the local Juvenile Probation Department.

Please phone the school office by 9:00 AM to tell us if your child will be absent or tardy. Children coming into the building after school begins at 7:50 AM must first check in at the school office. According to Indiana state law, students must also return to school with a note from the parents. The phone call does not replace the note.

We would encourage that doctor or dental appointments be made during vacation or after school if at all possible. Every absence for doctor or dental appointments will be marked either as tardy or as absent if the time exceeds more than half of the morning or afternoon (2 hours).

Requests for early dismissal should also be written and given to the teacher. A valid reason should exist for the pupil to be released. Parents/guardians should pick up their child from the building and check out at the office.

Students who arrive after the beginning bell will be marked as tardy. Excessive tardiness may affect student grades and performance. Parents are responsible for ensuring the students arrive to school on time.

Before and After School Care is provided by St. John's. Hours are 7-8AM and 2:40-5:50PM. This service is available to any student enrolled in our school. An extended care program is also available for pre-school and kindergarten students during the school day. This service is from 8:00 AM-2:45PM. Please call the school office for a brochure or contact the director Karen Fox (749-9903 ex. 316).

Grades K-8 will begin class at 7: 50AM and end the day at 2:45PM. All students will be allowed to enter their classrooms at 7:35AM. Students arriving before 7:35AM will be required to wait outside in good weather and in the vestibule in inclement weather. We do discourage students from arriving before 7:35AM unless they are supervised by our Child-Care program. Pre-K students attend class from 8:00AM to 10:45AM or from 11:45AM to 2:40PM.

Bus riders wait in the classroom after school until the bus is called. Grades K-8 walkers/car riders will be dismissed between 2:40-2:45 PM. On Wednesdays dismissal time is at 2:15-2:20 PM. All children who are car riders must be picked up within 15 minutes of dismissal, or they will be sent to Child Care and parents will be billed for services.

Parents will be contacted in case a child becomes ill or has an accident during the school day. This makes it imperative that emergency cards have the latest phone numbers of both the parent's residence and place of occupation.

In an acute emergency situation due to accident or illness when the parents, or the one designated by the parents can not be reached, the Hospital Authorization form completed by you will be used to get the medical attention your child may need.

Children should be outdoors with their group during recesses and noon hour. If your child appears sick in the morning, please do not send him to school.

Pursuant to Indiana Statutes, the local health department will be notified of all those sent home with a communicable disease.

Students must dress for every physical education class unless a doctor’s note is turned in. A doctor’s note excuses the student from any participation. Students with a parent note still need to dress for class, but are only required to participate in activities that will not hinder their health. (example- recovering from asthma, no strenuous exercises, but may practice serving a volleyball) If a student fails to have the required clothes and shoes, that student will receive a 70% for the day. If a student fails to have the proper attire three times in a quarter his/her grade may be affected. Physical Education is an important component of the curriculum.

Students will participate in all drills and practices required by the state and diocese for safe environment. These may include fire, tornado, and lockdown drills as well as safe environment concepts taught in the classroom. Diocesan scripts and teaching materials are available upon request. The Bishops’ Charter for the Safety of all Children requires all schools and parishes to educate young people on concepts for maintaining a safe environment.

Students regularly take part in the vision, hearing, or other screenings as arranged by the County Public Health Office.

Medicine needs to be sent to school in the original containers with instructions. If medicine (prescription or non-prescription) must be taken at school, a Medication Permit form must be completed. Any form of medication should come into the office first thing in the morning, not sit in packets or lunch boxes. If possible, we prefer that a parent bring the medication to the office. This is for your child's protection--whether or not he is the one requiring the medication. Please send medication in only if your child cannot take the required amount at home. Mark medicine directions clearly with your child's name. Parents must pick up any unused medicines.

Shoes: All students Pre-K through 8^th grade must wear shoes that have a closed heel and toe. No sandals, clogs, boots, heelies, or high-heeled shoes are permitted. No slippers or slipper style canvas shoes. No heel is to be higher than one inch. Shoes should fit and be tied properly at all times. Students who have shoes that come off during class or while walking will be asked to change into their gym shoes and to not wear the other shoes to school again.

Non-Dress Code Days: On days when school dress code clothes are not required, appropriate clothing must be worn. Regardless of style or fashion, immodest dress or clothing not in keeping with our Catholic values will not be permitted. Appropriate clothing includes nice jeans, and excludes jeans with frayed cuffs, jeans that drag the floor, jeans with rips and/or tears, etc. Tee shirts are to be without inappropriate printing or symbols. Tee shirts that represent rock bands, drugs, and alcohol, or violence are not to be worn. Anything that is representative of gangs is not allowed. Tank tops or tops that display bare midriffs are not allowed. On dress up days no clothing less casual than the regular school dress code may be worn. Clothing should be appropriate for a special occasion.

Shirts: All students will wear a plain solid white or red polo style shirt, blouse, or turtleneck. Students in grades 5-8 may also wear navy blue shirts. The polo shirts, long or short sleeved, must be made of cotton and have a collar and no more than 4 buttons. No crew necks or t-shirts are permitted. The only logo permitted on shirts is the "St. John’s" logo. Turtlenecks may be worn, but they must be made of cotton. Turtleneck sweaters are not permitted. T-shirts worn under uniform shirts must be short-sleeve, plain white, and fit properly beneath the uniform shirt. All shirts must remain tucked in.

Sweaters: Students in grades K-8 may wear solid red, white, or navy sweaters in class. Sweaters must be button up cardigans (see French Toast styles-Girls’ style 1371 or 1120 and Boys’ style 1370 for examples). No hooded or zipper style sweaters may be worn in class.

Sweatshirts: Approved school sweatshirts (red, navy, or gray) are permitted in grades K-8. No hooded style or athletic sweatshirts may be worn in class.

Socks: All types of socks, including tights, should be a solid red, white, tan, or navy color matching the school uniform. Socks must be worn at all times.

Pants: All slacks/trousers are to be navy dress pants in twill, cotton, or corduroy. No riveted slacks, jeans styles, stretch, hipster, knit, cargo, Capri, or pants with outside (patch), or extra pockets are permitted. No zippered or cargo pockets, or ripped/torn/cut hems on slacks are permitted. Students in grades 5-8 may also wear tan dress slacks. Pants can be purchased at local department stores such as J. C. Penney and Sears; or French Toast on-line (www.frenchtoast.com).

Belts: Belts must be simple and solid in these colors: black, navy, or brown. No large belt buckles or ornately decorated belts are permitted.

Jewelry: Girls may wear one pair of stud or post earrings. No dangling or hoop style earrings are permitted. No earrings are permitted on boys. A religious necklace or medal may be worn. No other necklaces are permitted. No bracelets or wrist bands are permitted except medical alert type for student safety. Watches may be worn. One ring per hand is allowed.

Hairstyles: Absolutely NO streaked, highlighted, or dyed hair is allowed on students. Artificial color enhancement (store or homemade) is not necessary on elementary age students. No fad hairstyles (Mohawks, extreme spikes, shaved heads, long bangs, over the collar, etc.) are permitted. Girls and boys must not wear bangs that are below their eyebrows. Long bangs on girls can be held back with barrettes, pins, clips, etc. Hair accessories should be simple. Boys’ hair must not cover more than ½ of the ear or touch the collar.

Make-up: Make-up is not permitted. Fingernail polish must be clear or light pink.

Gym Uniform: Students in grades 1-8 will wear navy blue shorts and plain red t-shirts. No spandex, tight-fitting, or shorts less than mid-thigh in length are permitted. Socks will be red, white, or navy only. In the cooler months, solid navy sweats will be permitted. Children must have separate shoes for gym (grades K-8). Those gym shoes must have non-marking soles.

Shorts: Uniform dress shorts in twill or cotton may be worn during the months of August through October 15 and again from April 15 through June. Shorts follow the same regulations as the pants listed earlier. During these months, girls may wear navy uniform skorts if the length is appropriate. All shorts and skorts are to be no more than two inches above the knee and not below the knee cap in length. No cargo, bike, athletic, or shorts with outside (patch) or extra pockets are permitted.

Grades K-4: All shorts or skorts are to be navy blue only.

Grades 5-8: All shorts or skorts are to be navy blue or tan in color. (No white or green shades please)

When in doubt-don’t purchase* Dress code policy will be in effect immediately. This policy will be strictly enforced. The dress code committee is made up of teachers. The dress code committee is responsible for monitoring policy code violations with the help of the entire school staff.

Dress Code Violations: Students in dress code violation will receive a ‘violation slip’ stating the policy violation. A copy of the violation will be sent home for the parent(s) to view and sign and a copy will be kept at school. The parent notification slip must be signed and returned to school by the next school day. The student will report to the dress code committee monitors before class begins with the signed ‘violation slip.’ Students may be asked to change into appropriate uniform clothes before being admitted into class. After 5 dress code violations, the student will serve an in-school suspension. Hair style and color violations will have 48 hours to get the hair cut or returned to its natural color. Parents are asked to cooperate with the school in enforcing the uniform dress code. Random dress code checks may be conducted. If a parent or student has a question regarding dress code policy or violations, the committee will meet with them to discuss the issue.

No code can possibly cover all eventualities or possibilities. It should be understood that the Administration will ultimately decide what is acceptable and what is not acceptable. If a student comes to school and is dressed inappropriately, he/she will call a parent and ask for a change of clothing to be brought to school or change into clothing available at school.

School delays and cancellations due to fog and other weather conditions are announced over the major radio stations. We follow East Allen County Schools for delays and closings unless it is an emergency pertinent to St. John's only. Then you will hear specifically St. John the Baptist School, New Haven. Extra-curricular activities will be held at the discretion of the adult leader after consultation with the school and parish.

School officials may permit a student to be released during the school day only in limited circumstances. Such release shall be only to, or at the written request of, the student’s custodial parent, legal guardian, or as otherwise provided by Diocesan policy or applicable law.

A complete list of policy regulations is available in the school office upon request.

During regular school hours, we have a "sign-in, sign-out" book in the office. We ask that ALL persons entering the building use the front entrance only, and please check in with the office first. Visitors wear a badge while here in the school building. If your child must leave school during school hours due to illness, appointments, etc., please come into the office to sign them out/in and pick them up. (These guidelines are in keeping with the Diocesan Safe Environment Policy.)

Parents dropping off or picking up children at school are asked to use the church parking lot. Please enter the lot at the entrance off of Henry Street. No left turns onto Seward Street are permitted. Avoiding the Seward-Rufus intersection behind school minimizes the congestion with buses and increases the safety for the children. Buses require a fifty-foot easement by law. Drop off and Dismissal Procedures for car riders are sent home in August. Please consider the safety of the children as you drive in the school areas.

Ordinarily during the school day, we do not allow the students to make phone calls. There are exceptions and emergencies, of course, but in an effort to foster responsible children and keep inconveniences for you and the office to a minimum, we do not encourage the common "I forgot..." type of phone calls. Cell phones and electronic pagers are not permitted. These items should be turned off and placed in the school office during school hours. Any student found with a cell phone, pager, ipod, or electronic device in his/her possession during the school day will:

The school shall follow the Diocesan Internet Acceptable Use Policy. The Internet is an "electronic highway" connecting millions of computers all over the world and millions of individual users, allowing the students access to communicate with fellow students all over the planet. Use of the Internet is determined to be a privilege and not a right of the students in the Catholic schools. As such, Internet usage will be regulated. Electronic information gathering and sharing skills are necessary to prepare students for the 21^st Century. A complete copy of the policy is available in the office during school hours.

St. John the Baptist School reserves the right to impose consequences for inappropriate behavior that takes place off campus and outside school hours. Thus, inappropriate use of technology (for example, on a home computer), may subject the student to consequences. Inappropriate use includes harassment, use of school name, remarks directed to or about teachers, offensive communications, and safety threats. St. John’s School does not, however, actively monitor student use of technology outside of school times (Internet blogs, chat rooms, etc). While our filtering system establishes some parameters for appropriate use within our building, students and parents are primarily responsible for the appropriate and ethical use of technology outside of school, especially in the home.

Many students ride East Allen County buses. If a student is a bus rider, that student is expected to ride the bus all the time and keep the same bus. Please call East Allen early if your child will not be riding; this applies only when the driver need not make the usual stop. East Allen County Schools Transportation Department should be contacted directly for service or with any questions.

Central Lutheran School in New Haven provides bus service for families on their routes. Riders pay according to residence, number of children, and days riding. The office determines monthly bills, but you will need to keep an accurate record to ensure that you are not over-billed. Payment is made to St. John's School, and then payment is forwarded to Central Lutheran School.

Bus riders are expected to be well behaved and courteous at all times. Improper behavior will result in not being allowed to ride the bus. East Allen County transportation will notify parents/guardians if misbehavior is a problem. When a student is not riding for any reason, written notice must be given to the school office. Without written permission from a parent or guardian, students will be sent home on the school bus.

Effective January 1, 1995, all facilities (buildings which are enclosed) where kindergarten, elementary, and/or secondary education or library services are being provided to children shall be smoke free. No one whether an administrator, an employee, a student, or a visitor is allowed to smoke in these buildings while such services are being provided to children.

Tuition envelopes are provided in monthly family envelopes for tuition payments. The envelopes have been designed to allow you to pay your fees in ten equal installments. Please contact the parish office if you do not receive your envelopes or wish more information about tuition payments (493-4553). Envelopes may be placed in the Sunday collection, mailed, or delivered to the school office.

All books at St. John's are on a rental system. A book fee is charged each year. It is asked that students be very careful with this expensive investment. Books should be covered at all times. Each child should have some type of book bag in which to carry home his/her schoolbooks.

Care of school property is not only a matter of respect, but of conscience. Damage to books, school furniture, or other school property, whether due to carelessness, accident, or malice, requires restitution.

Lunches are available from Classic Café or students may pack. Ordered lunches are catered in by Classic Cafe and served in our cafeteria. The state offers the families a free or reduced lunch program. Forms for free lunches are sent home to every family at the beginning of the year. If you feel you are eligible, please do not hesitate to apply. These are strictly confidential and you do not have to participate in the lunch program if you qualify. Forms are available throughout the year in the school office, and you may apply at any time during the school year. These forms also allow your family to qualify for textbook assistance from the state. However, application must be done early (before October) for your family to qualify for textbook assistance. All students may purchase milk daily.

Children in Pre-K through grade 2 may bring snacks for their daily morning breaks. Try to stay away from sweets and focus on fruit, carrots, celery, small sandwiches, cheese, popcorn, nuts, etc. Snacks that are not nutritious are strongly discouraged. Any special treats (example: Birthday) passed out during the school day must be for the entire class and with the permission of the teacher.

Honors are determined by assessing the grades on the report card as follows:

No "U" in Conduct or Effort is permitted.

Studying and reading at home should be a daily part of each child's learning experience. A quiet time and place should routinely be set aside each night to foster strong study habits. Suggested amounts of time necessary for homework are:

Grades 1-2 15-30 minutes

Grades 3-5 30-60 minutes

Grades 6-8 60-90 minutes

Parents please take an interest in your child's work. Ask, check, review, quiz, praise, and pray with your child every evening. You know what quality work is and is not. If you take an interest in your child's study through the sharing of your time and attention, your child will reap benefits that will last a lifetime.

Students in grades 3 through 8 will take the ISTEP+ (Indiana Statewide Test of Educational Progress). Students scoring below the state cutoff scores are required to undergo school-sponsored remediation in grades 3, 4, 5, 6, 7, & 8.

All students in grades 5 and 8 will take the ACRE (religion) test and assessment in March each school year.

Report cards are given on a quarterly basis (four reports per year). These reports need to be signed by the parents and returned. Student progress throughout the year may be checked at anytime by parents via Powerschool. Teachers update grades regularly so parents can be aware their child(ren)’s grades throughout the grading period. Parents of students performing below passing (D or F) will also receive notification at midterm of each quarter.

School-sponsored field trips shall be limited to activities, which meet Diocesan policy and applicable law by promoting the educational philosophy and goals of the school, and facilitate attainment of specific educational objectives in a particular course. Teacher requests must be submitted in writing and approved by a school administrator.

Parent-teacher conferences are held at the end of the first quarter grading period. Conference times of fifteen minutes are scheduled to provide convenient and sufficient time for both the parents and teachers to discuss each child's progress. These conferences are held with homeroom teachers.

Parents are welcome to contact school any time to arrange additional conferences with a teacher in addition to and beyond the scheduled conference dates in the fall.

To facilitate and promote the orderly and efficient resolution of concerns, parents/legal guardians wishing to address and/or question an academic area or situation regarding a specific teacher or classroom procedure must follow the grievance procedure below:

Step 1: Address the issues with the classroom teacher (or person with whom he/she has the problem).

Step 2: Address the issue with the Principal.

Step 3: Address the issue with the Pastor.

Step 4: If the issue is not satisfactorily resolved, then the parent/guardian should place his/her concerns in writing to the person involved and his/her supervisors (e.g. pastor and principal).

St. John the Baptist School athletic programs are run by the Athletic Board. This Board meets regularly throughout the year to plan and effectively run the various sports activities offered. The Diocesan CYO establishes the sports available and sets forth the regulations for both players and coaches.

Sports physicals are mandatory for all students participating in the St. John's Athletic Program. Athletes (cheerleaders included) must complete and return the physical form before they are allowed to participate in their sport. One physical will suffice for all sports for a school year. Any exceptions to sports participation should be noted on the form.

All students in grades 4-8 at St. John's are eligible to play sports. They will become ineligible if they receive a failing grade--below 70% or any unsatisfactory (U). (Teachers in grades 4-8 will review the athletes' grades two weeks after the date that progress reports or report cards are sent home if requested by the student.) If the grade has not improved in that time, the student will be ineligible until the next progress report or report card. A student will immediately serve a one game suspension after receiving two DART’s in a grading period.

It is the student's responsibility to check with the teacher two weeks after he/she has received his/her grade report. If the student is passing and/or conduct has improved substantially, the teacher(s) will give the student a new grade and/or conduct mark and the student will turn in the teacher’s written signature verifying the passing grade to the coach. At no time is the student who is failing allowed to participate in games or at practice until the coach has received the written permission from the school.

Students under probation are ineligible to play sports during the probationary period.

Fall sport athletes who received a failing grade, and/or a (U) in conduct at the end of the previous school year, will be placed on probation until progress reports for the new academic school year are completed. Each week during the probation period, the student will have a form signed by the teachers stating the student is passing in the failing subject area(s). Fall athletes on probation are allowed to participate unless they fail to maintain passing grades. After the first progress reports have been completed, the eligibility process will be followed as usual.

Discipline is an inner self-control that should inspire each child to conduct themselves in such a manner that they will be considerate of others and their rights at all times. Students must develop this self-control in order to promote an environment conducive to learning. Students do not have the right to interfere with the learning process of others. Those who do will be subject to the disciplinary guidelines established by the school.

Students’ Responsibility Levels:

A= Anarchy, does not follow any rules or regulations

B= Bossing, knows rules, but needs to be bossed to behave

C= Compliant, knows rules and follows them

D= Democracy, personal self-control, behaves correctly because it’s the right thing to do!

The failure of parents/guardians/custodians to participate in diocesan or school discipline proceedings concerning their student's improper behavior may be considered educational neglect and the child may be considered a "child in need of services" in accordance with I.C. 31-34-1-7, and, in that case, the matter shall be referred to the Child Protective Services.

Enrollment in St. John the Baptist School is subject to the approval of the Diocese and the St. John’s School administration. In order to foster an environment that promotes the optimum educational and spiritual development of the student, every parent/guardian of each student is expected to act as a cooperative partner with the Diocese and School and comply with all policies and rules, which are established by the Diocese or School. The School retains the right to rescind approval for the enrollment of any student if it determines that there is a lack of cooperation on the part of the student’s parent/guardian and, as a result, the withdrawal of the student would be in the best interest of the student, the School, other students attending the school, or the fulfillment of the School’s mission.

Students are prohibited from facilitating in any way the delivery of a firearm, destructive device, or deadly weapon to school or school functions. Further, students are prohibited from possessing a firearm, destructive device, or deadly weapon while en route to or from school or school activities, or while on school property. A violation of this policy carries an automatic expulsion from school. The term of the expulsion shall be established by the principal after consultation with the Superintendent of Schools. Subject to modification by the Superintendent of Schools, a student expelled for bringing a firearm or destructive device to school or a school activity or for possessing a firearm or destructive device on school property or at a school activity may not return to the school until the first school semester after a one (1) year expulsion period. Exceptions may be made to this policy concerning antique or ornamental firearms or weapons that are transported or possessed for an authorized school program or activity. Any exception must be approved, in advance and in writing, by the principal. A violation of any limitation or requirement contained within a policy exception that is granted by the principal shall be considered a violation of this policy.

The Diocese of Fort Wayne-South Bend recognizes that substance abuse (drugs and alcohol) is a disease and not a manifestation of character weakness. Persons afflicted with this disease are entitled to the same compassion and treatment as anyone afflicted with any other disease.

If a principal becomes aware of facts or circumstances which gives the principal reason to believe that a student is experiencing a substance abuse problem, the principal and/or the school’s counselor shall meet with the student and arrange a conference with the student’s parent(s)/legal guardian(s) at which time the underlying problem and treatment options will be explored, as appropriate. The principal reserves the right to require that a student see a substance abuse counselor for an evaluation at the parent/guardian’s expense, and to require that recommendations for treatment be implemented and followed by the student as a condition for the student’s continued enrollment in the school. Should the student or the student’s parent/legal guardian(s) refuse to cooperate, the principal may require the student to withdraw from school.

Notwithstanding the foregoing, the principal reserves the right to discipline a student, up to and including expulsion, for any violation of the school’s policies or rules and regulations of student behavior, regardless of whether the violation was involved or related to a substance abuse problem.

All students who enroll in a diocesan school must consent to the search of their person and personal belongings; examples: book bag, cell phone, lockers, school desks, vehicles, etc. at any time and for any reason consistent with diocesan policy.

Searches will be conducted by the administrator or administrator or administrator’s adult designee in the presence of a witness.

A complete copy of P4590 is available upon request.

A Student accused of a non-school related criminal act which does not subject the student to suspension or expulsion pursuant to Policy 4520 is presumed innocent and no academic or disciplinary penalties will necessarily be imposed regarding that alleged criminal act unless the student is proven guilty or admits guilt through the civil law process.

Some circumstances, such as a need to protect the safety and/or privacy of the student or others, may necessitate such student's removal from the normal academic setting pending the outcome of the civil law process. In this case, the wishes of the student and/or custodial parents/legal guardians will be considered, but the final decision regarding removal is the principal's, after consultation with the pastor and/or Superintendent of Schools. Should such a removal be deemed necessary, a program of home study will be developed and implemented for the student.

Discipline Rules for grades K-5:

When students reach the junior high level, an emphasis is placed on responsibility, self-control, and accountability. Simply put, teachers should expect, and do expect more independent and responsible behavior from junior high students than students in the primary grades.

A student in grades 5-8 is expected to know right from wrong, the truth from a lie, where they are supposed to be and when, what polite behavior is, what assignments are due and when they are due, how to conduct themselves properly in any social situation (Church, classroom, assembly, etc.), when to speak in class and when not to, what respect is and how to show it, and most importantly, he/she should have an understanding and a love of Jesus Christ, their Lord and Savior.

Procedures: Disciplinary Action Referral Time (grades K-8)

Five (5) DART’s = One Demerit

Any student receiving two or more DART’s in a quarter will earn a U in conduct on his/her report card. Participation in athletics will be affected immediately following the second DART with a one game suspension.

I. The grounds for expulsion or suspension below apply to student conduct which occurs:

II. The following types of student conduct constitute a non-exclusive listing of grounds for suspension or expulsion subject to the school’s provisions for disciplinary review contained in P4530.

Any student accused of wrongdoing in violation of school or diocesan policy that could result in the student’s suspension or expulsion from the school will be given:

The principal (in consultation with the pastor in the case of an elementary school) shall be responsible to make a final decision on all such matters. The principal’s decision shall be final and binding on all parties.

Anyone working with students and young people are required by the diocese to fill out an application and have a background check. This must be done prior to working with children. The process can be completed in a few days. Some of the adults requiring background checks are: coaches, classroom aides, scout leaders, field trip drivers and chaperones, playground or lunch monitors, and anyone working with the children of our parish and school. The safety of our young people must be of primary importance to our parish and school community.

This handbook is designed to give St. John's Raider athletes, parents, and coaches’ knowledge of the policies, procedures, goals and expectations of our St. John's School Athletic Program.

In this program of team participation, athletes not only develop mentally and physically, but also broaden their concepts of teamwork and sportsmanship. With these thoughts in mind, interscholastic athletics have been included in the total educational program at St. John the Baptist School.

SCHOOL CONFERENCE: CYO - Catholic Youth Organization

SCHOOL NICKNAME: Raiders

SCHOOL COLORS: Blue and Gold

SPORTS OFFERED: (subject to change)

St. John's School is committed to offering an athletic program that facilitates the spiritual, emotional, and physical growth of our young athletes. We will provide our athletes with the opportunity to:

• Utilize the talent and ability that God has given them

• Develop good sportsmanship, teamwork, and individual responsibility

• Develop as a Christian young man or woman

• Learn integrity and quality in all that they do.

St. John's School offers a variety of athletic programs, each which have goals of their own. However, all programs share the following philosophy:

At the FOURTH, FIFTH AND SIXTH GRADE LEVEL, our goals include:

At the SEVENTH AND EIGHTH GRADE LEVEL, our goals include:

*Coaches at the 7th and 8th grade level are dedicated to preparing our athletes for high school athletics/.

Under specific circumstances, the St. John's 7th grade athlete may be given the opportunity to play at the 8th grade level. The reason is to allow this player to continue to grow at the level he/she needs. The opportunity is initiated by the

At all grade levels, grades may be combined only if additional athletes are needed to complete a team.

CONCERNS: If at any time during the season there are concerns about the sports programs, PLEASE CONTACT THE COACH FIRST. Most concerns are handled more efficiently and effectively at this level. If this does not prove to be effective, please bring your concerns, using the concerns form, to an athletic board representative for associated sport. If this does not satisfy your concern please contact the Athletic Association President to speak before the Athletic Board to present your concern(s). Athletic Association meetings are general held the third Tuesday of each month during the school year.

You are responsible for developing the necessary self-discipline to attain and maintain the appropriate mental and physical condition required for peak performance. Another responsibility you assume as an athlete is to your school. Since more is expected of you than other students in matters of school citizenship, leadership, and personal sacrifice, athletes will be expected to make a sincere effort to achieve and maintain a satisfactory scholastic standing in the classroom. 

As an athlete, you will have to sacrifice in terms of time, effort and other outside activities. Frequently, your conduct and attitude both on and off the field contribute to judgments made by students and community about our school. Such a responsibility requires that you engage only in activities which bring credit to yourself, your family and your school. You may quickly recognize that you are a model for younger athletes and as a model; it is natural that they emulate your attitude and actions.

The following are specific responsibilities for each St. John's athlete. Additional responsibilities may be given by each individual coach.

1. CYO POLICIES: As a St. John's athlete, you must adhere to all CYO policies.

2. GOOD STUDY HABITS: Education is the key to success for your future. Adequate study time is required for good grades. Your primary responsibility is to fulfill your highest potential as a student first and athlete second (See Eligibility Rules).

3. PRACTICE ATTENDANCE: a) When accepting the responsibility of participating as an athlete in any of our sports, you are responsible for being present at all set meetings, practices, and games unless excused by a doctor or have prior consent from your coach; b) Having an unexcused absence could result in disciplinary action by the coach.

4. INJURIES: Injuries should be given immediate attention. Please notify coaches of any injuries or illnesses as soon as possible. If an injury should occur while participating in school functioned sports, we do have insurance to help cover the costs not covered by your primary insurance. The claims need to be sent to the primary carrier first. While that is being processed, a claim form may be obtained through the school secretary. Fill out the requested information and then have the form signed by the coach that was present when the injury occurred and then by the Athletic Board president. Make several copies of the completed form so you may give one to all who provides medical or dental care. They will submit this insurance after they receive primary coverage benefit explanation. If using this insurance as the primary due to no other insurance coverage, obtain a form immediately after the incident and submit to all medical providers as soon as possible. (Must be filed within 90 days to insurance carrier to receive coverage.)

5. DRESS AND APPEARANCE: Take pride in your appearance. You should look as well off the field as on. Whenever you are before the public, you reflect school and community. Practice clothing for all sports should be modest and similar to the school gym attire. No short shorts or camisoles are permitted. Coaches will monitor and reprimand at their discretion.

6. GOOD CITIZENSHIP: As a member of an athletic team, you are expected to be a lady or gentleman in class, around school, and away from school.

7. ATTITUDE: Your appearance, talk, and actions may influence people's opinion of you, your team, and your school. Once you have volunteered to be a member of our team, try to do what you are capable of and what is expected of you.

8. SUBSTANCE ABUSE: The use of alcoholic beverages, tobacco and non-professionally prescribed drugs or medications cannot be a part of the athlete's life either during or out of season. The harm you do by the use of these substances is not only to your health. You may harm the team, the sport and your school. No drinking of alcoholic beverages, use of tobacco, or possession of narcotics will be tolerated at any time during season or out of season. The guidelines regarding this are listed in the Student Handbook. Substance abuse will result in disciplinary action taken by the Principal, as well as discipline taken by the coach, and athletic board.

9. QUITTING A TEAM: If an athlete quits a team during the season for other than an injury related cause, they will not be recognized at the annual Sports Recognition Night as participating in that sport.

All St. John's athletes should conduct themselves in a Christian manner. Respect, in word and action, for teammates, coaches, opponents, and officials is expected at all times. All athletes will follow the school, team and CYO rules. Failure to do so may result in disciplinary action from the Principal, Coach or Athletic Board. Disciplinary action is reviewed on case by case basis by the Athletic Board, and if appropriate the principal, and/or the pastor.

All students in grades 4-8 at St. John's are eligible to play sports. They will become ineligible if they receive a failing grade--below 70% or any unsatisfactory (U) on their progress report or report card. A copy of the Sports Ineligibility form will be given to the student notifying him/her of ineligibility. The student must retain this form for the 2 weeks of ineligibility. Teachers in grades 4-8 will review the athletes' grades two weeks after the date that progress report or report card is sent home if requested by the student. It is the student's responsibility to check with the teacher two weeks after he/she has received his/her grade report. If the student is passing and/or conduct has improved substantially, the teacher(s) will give the student a new grade and/or conduct mark. The teacher will then complete and sign the student’s copy of the Sports Ineligibility Form, which the student will deliver to his/her coach, verifying the passing grade(s). If the grade has not improved in that time, the student will be ineligible until the next progress report or report card. At no time is the student who is failing allowed to participate in games or at practice until the coach has received the written permission from the school.

Fall sport athletes who received a failing grade, and/or a (U) in conduct at the end of the previous school year, will be placed on probation until progress reports for the new academic school year are completed. Each week during the probation period, the student will have a form signed by the teacher(s) stating the student is passing in the failing subject area(s). Fall athletes on probation are allowed to participate unless they fail to maintain passing grades. After the first progress reports have been completed, the eligibility process will be followed as usual.

If student misses a substantial portion of the season due to grades, at the discretion of the coach, in conjunction with the Athletic Board, he/she may become ineligible for recognition in that sport at the annual Sports Recognition Night.

1. EQUIPMENT AND UNIFORMS - All athletes are responsible for all uniforms and equipment received. If uniforms or equipment are lost, athletes are responsible for replacing the lost items. Participation in the next eligible sport will not be allowed until an athlete's uniform or equipment has been accounted for. A uniform return night will be held at the end of each sport for the return of all equipment/uniforms. The Athletic Board will assess fines for unreturned uniforms per the Uniform Placement and Return Form signed by the athlete and his/her parent at each respective sport’s registration.

2. SPORTS RECOGNITION NIGHT - is held for all athletes at the end of the school year. Athletes and their parents are invited.

3. PHYSICALS - Sports physicals are mandatory for all students in the St. John's Athletic Program. Athletes (cheerleaders are included), must complete and return a physical form before they are allowed to participate in their sport. One physical will suffice for all sports for a school year. Any exceptions to sports participation should be noted on the form.

4. FUNDRAISERS are an important aspect of the athletic program at St. John's. The cost of the athletic budget is partially defrayed by a fee per sport per athlete. This fee helps cover equipment and uniforms. This fee needs to be paid prior to issuance of any equipment/uniform. Checks should be made payable to St. John's Athletic Association. The maximum fee(s) per family per school year is $150, excluding CYO fees. Refunds will only be issued prior to the first game of the season. Additional fundraisers are being planned to subsidize the St. John's Athletic Program. Volunteers will be needed throughout the year to assist with these events.

5. COACHES- Coaches in their respective sports in the previous you will have first option of coaching again in the current year using the following rules:

Option 1- Coaching the same grade. Example; 6^th grade boys basketball coach from last year gets first option of being 6^th grade boys basketball coach this year.

Option 2- Moving up to the next grade if the coaching position is available. Example; 6^th grade boys basketball coach from last year gets first option of being 7^th grade boys basketball coach this year if last year’s 7^th grade coach opted to not stay on as this year’s 7^th grade coach.

The Distinguished Athlete Award is given to an 8th grade boy and an 8th grade girl who excels in four categories: Leadership, Academics, Sportsmanship, and Athletics. Voting is conducted on a four point system with 4 being the highest and 1 the lowest. The head coach of each sport will nominate a maximum of three 8th grade athletes (male and female). The coach will vote on the categories of sportsmanship and athletic ability. Only the head coach will vote for the Distinguished Athlete Award. The principal and one junior high teacher will vote on the categories of leadership and academics. Voting is confidential. The Athletic Board will tally the sealed votes after all ballots have been received. The winners will be announced at the Sports Recognition Night held each year in May. The top three male and female nominees will be identified, with the two runners-up receiving plaques and the distinguished athletes receiving trophies.

The St. John's Athletic Association consists of nine (9) elected members. Officers are President (Athletic Director), Vice President and CYO Representative, Secretary, and Treasurer. Election of members takes place in the spring.

The Athletic Board shall:

1. Establish and govern athletic policy for the entire interscholastic athletic program

2. Approve and recommend the annual athletic budget

3. Hold open forum meetings for the discussion of the athletic concerns of the coaching staff and student athletes

4. Annually review the Athletic Handbook and update as needed

5. Submit required personal reference forms to parish office for all athletic association volunteers.

The primary responsibility of the President (Athletic Director) is the administration and supervision of the interscholastic athletic program in St. John's School. He/she will provide the leadership necessary for the day-to-day operation of the athletic department.

The President (Athletic Director) shall:

1. Direct the operation of the athletic program

2. Assist in approving and supervising coaches

3. Evaluate the athletic program and the athletic staff

4. Act as a School Board liaison

5. Verify athlete’s academic and physical eligibility

6. Maintain lists of coaches and team rosters

7. Plan and coordinate all athletic association's functions

The Vice President provides assistance in organization and communication with the coaches and athletes.

The Vice President shall:

1. Assist in approving and supervising coaches

2. Provide communication to coaches

3. Collect athletic fees from coaches

4. Serve as CYO representative

5. Serve as fundraising chairperson

The Treasurer is primarily responsible for the tracking of moneys that flow through the Athletic Association.

The Treasurer shall:

1. Coordinate annual athletic budget

2. Approve expenses

3. Maintain income and expense records

4. Maintain uniform records

5. Prepare annual reports

The secretary assists the Athletic Director with all athletic association functions.

The secretary shall:

1. Maintain calendar and notes on all athletic board functions

2. Maintain updates to Athletic Handbook

3. Distribute minutes and other communications for newsletters, bulletins, coaches, etc.

All coaches at St. John's are volunteers. Coaches shall be responsible to the Athletic Director for the total operation (collecting all physicals, fees, etc.) of their respective sports programs. All coaches shall act as official representatives of the school as they carry out their interscholastic athletic responsibilities. All coaches will be responsible for the normal duties required of interscholastic competition, those duties described in the coaches' job description, and/or any duties delegated by the Athletic Director.

The head coach/assistant coach shall:

1. Represent the school in interscholastic activities

2. Conduct their work within the framework of the goals of the school, the policies and procedures of the department of athletics, diocesan policies, and state statutes

3. Determine team selection fairly

4. Strictly enforce eligibility rules

5. Consider athletics as part of the total educational program, encouraging athletes to work to their maximum ability in academics and Christian behavior, as well as in sports

6. Exhibit proper and exemplary behavior at all times

7. Implement the Code of Conduct for all athletes

8. be entirely responsible for the supervision and guidance of students in their charge

9. Pray before and after every game

**CYO Policy has been reprinted exactly as it is given to us by the CYO office (Revised 11/2007)

This athletic program is to provide reasonable physical education, to instill a Christ-like code of sportsmanship, and to give an opportunity for participation in athletics at the grade school level.

The underlying theme of every program shall be: "It is not important who wins; it is important youth play."

Section 1- Age: any player 16 years old on or before August 1, is ineligible to play in the CYO program that school year.

Section 2- Gender: Boys must play in boys sports and girls in girls sports.

Clarification of Boys and Girls sports:

Boys football, Girls volleyball, Girls Cheerleading, Boys basketball, Girls basketball, Boys soccer, Girls soccer, Girls softball, Boys track, and Girls track

Section 3- School: A student must be registered in the school they are playing for and have not completed the eighth grade. Any student added to the school squad after the season starts may become eligible in the CYO League, provided all other rules are observed and the student’s name is submitted to the CYO office by the coach.

Section 4- Multiple and Single Teams: This policy applies to varsity (7^th & 8^th) teams.

A- For a school that enters 2 teams in any sport: Each athlete may play on a higher grade level team BUT MUST stay on that team for the duration of the season and tournament.

B- For a school that enters only 1 team in any sport: Each athlete may play on a higher grade level if the school does not have enough players to make a team. That same athlete MAY also compete on a team of his/her own grade level.

C- Please see individual sport rules for exceptions to these 2 rules.

E- One team per grade level can be entered in tournament play.

F- The name of any player that will be moving up (Per Rule A and B) and reason must be submitted by the Parish Representative to the CYO Office for approval.

Section 5- Scholastic Suspension: It is the CYO Policy for the Pastor/Principal to handle all discipline and scholastic problems.

Section 1- CYO Consent Forms: CYO Consent Forms MUST be signed by a parent or guardian and returned to the CYO Office by the date given for each sport. Only one consent form per year.

Section 2- Physical forms and Player Fees: Each player must have a physical form on file with their school. Also, a player fee per sport (including cheerleading), must be turned into the CYO Office prior to the start of each season. Violation of this rule will result in the athlete not being allowed to play until the situation has been corrected.

Section 3- Team Roster: In the 7^th & 8^th grade division each team may dress a total of three complete teams for any game, however more players may be carried on the roster.

Section 4- Awards: All awards will be presented after the championship tournament game of each division.

Section 1- Game Changes: ALL game changes must be arranged through the CYO Office.

Section 2- Division:

A- Enrollment figures will be used for division placement if more than one division is required.

B- A Team may request to move up or down a division (based on ability). Final decision is the responsibility of the Executive/Divisions Committee.

C- Combining of Schools: Schools wishing to combine with another school(s) to create a combined team must submit a formal request through their Parish Representative to the CYO Board. The following criteria will be considered: enrollment, geographic location, and number of available athletes.

Section 3- Determining Regular Season Tie-Breakers:

A- Two-way ties: Head to Head winner

B- Three-way ties: 1. Head to Head, 2. Team with the most net points against the other two tied teams, and 3. Coin toss

Section 4- Adult Supervision: The CYO recommends a Female adult be present on the bench, in the locker room, and suggested to be at all practices if a girls’ team has a male coach or coaches. Vise versa if a boy’s team has a female coach or coaches.

Section 5- CYO Workers: Priority of workers will be given to students of the Catholic High Schools.

Section 1- Protest Rules: There is no protest rule in the CYO. The official’s game decisions are final. A grievance of any nature must be submitted in writing to the CYO Office.

Section 2- Penalty of eligibility: Infractions is an automatic forfeiture of all games in which the player or team participated in.

Section 3- Unsportsmanlike Conduct: any use of profanity, gestures, physical display of temper or verbal/physical harassment of officials, coaches, player, or spectators will constitute unsportsmanlike conduct.

Section 4- If a player, coach, or spectator is ejected from a game, they will be suspended from the next scheduled CYO game.

Section 5- any ejected player or coach may appeal this ruling within 48 hours of the incident with a written request to the CYO Office. The Parish Representative will file this request. The official will also file a report. The officers will then make a decision as to whether the player or coach may be reinstated for the next game. The findings of the officers will be final and binding. If the official’s report is not submitted within 48 hours, the suspension form the next CYO game will not be upheld.

CYO Nov. 13, 2007

Revised May 2010

WELCOME TO THE DIOCESE OF FORT WAYNE-SOUTH BEND, INC.

The Diocese of Fort Wayne-South Bend, Inc. (the "Diocese") is a not-for-profit religious corporation empowered under Canon Law to fulfill the spiritual, educational and charitable mission of the Catholic Church in the Northeastern portion of the State of Indiana. As a volunteer of the Diocese, your efforts play a vital role towards the successful fulfillment of the sacred mission of this local Church. This Manual applies to all who volunteer service for the Diocese. It is provided to you as a guide to assist you in understanding the importance of your role and the standards of conduct and decorum that apply to your position. These materials are presented with the hope that your time of service will be pleasant, enduring and enriching for you and for the people of God whom we all serve. The Diocese reserves the right to change or discontinue any provision of this Manual at any time. This Manual is not intended to be nor should it be construed as a contract of employment with the Diocese or any of its agencies, or a promise of continued service as a volunteer. Either you or the Diocese may terminate your volunteer relationship for any reason at any time.

A WORD FROM BISHOP RHOADES

PERSONAL CONDUCT AND POLICIES MANUAL DIOCESE OF FORT WAYNE-SOUTH BEND

NONDISCRIMINATION POLICY

Volunteer practices are based on service criteria such as one's fidelity to the Catholic faith, individual merit, ability, experience, performance, education and training.

This policy of nondiscrimination extends to all aspects of volunteer service including recruitment, selection, training and termination.

Since the distinctive and unique mission of the Diocese is primarily religious, the Diocese will, whenever possible, retain a Catholic in good standing to perform work for the Diocese.

POLICY FOR THE PROTECTION OF CHILDREN AND YOUNG PEOPLE

It is the policy of the Diocese of Fort Wayne-South Bend that all diocesan priests, deacons and other personnel, lay and religious, paid and volunteer, must adhere to the diocese's Practical Guidelines for Conduct When Interacting with a Child or Young Person. All must report any suspected incident of the physical, mental, or sexual abuse or neglect of a child or young person to appropriate civil and diocesan authorities consistent with the Diocesan Guidelines on Reporting Incidents of Child Abuse or Neglect. All priests, deacons and other personnel, employee and volunteer, are subject to and obligated by this policy.

PRACTICAL GUIDELINES FOR CONDUCT WHEN INTERACTING WITH A CHILD OR YOUNG PERSON

The Diocese's clergy, religious, employees, and volunteers working in and on behalf of its schools, parishes, Offices of Religious Education and of Youth Ministry, and other diocesan programs or agencies engage in extensive services with and counseling, educational, and spiritual ministries to children and young persons ("children"). Children are dependent on adults, particularly adults in positions of trust and leadership. It is vitally important, therefore, that reasonable prudence be exercised by all adults who perform services on behalf of the diocese which involves interaction.

The following is a set of practical guidelines for conducting yourself which must be observed, by all clergy, religious, lay employees, and volunteers of the diocese when dealing with children. These guidelines are not intended to prevent you from performing your service or ministry but rather to assist you in employing good sense when interacting with children. If you find it necessary to depart from these guidelines due to some extraordinary circumstance, you should be aware of your departure and must be able to justify your actions. If one-on-one involvement with a child is unavoidable, you must use extreme discretion in your dealings with the child.

Definition

Child or Children - Anyone who has not yet reached his/her eighteenth birthday. All clergy, religious, lay employees, and volunteers of the diocese will observe the following guidelines when engaging in ministry to or otherwise interacting with children:

1. Children under eighteen (18) years of age who are not relatives may not stay overnight in a parish rectory in the diocese. No one, except priests, may live in a rectory on a long-term basis, that is, for more than a few days. Exceptions may be made for housekeepers who have worked in a rectory in the diocese for twenty (20) years or more and, of course, for members of a priest’s immediate family.

2. Avoid physical contact with a child. Never engage in any corporal punishment. In situations where physical contact is necessary and proper, such as in sacramental preparation, use sound discretion and moderation. If a child initiates innocent physical contact out of acceptable affection, an appropriate response is proper if not prolonged.

3. Except in unavoidable circumstances that require otherwise, for example a pre-schooler who needs assistance in the restroom, do not be alone with a child in a residence, school, sleeping facility, locker room, rest room, dressing facility, or other closed area.

4. Any one-on-one counseling, tutoring, training, or other assistance or service with a child must be conducted in an open room setting without closed doors, except for a door with a window, and only if readily observable by others who may be in the room or in the hallway outside the room.

5. Seek responsible adults to be present at events involving children, such as games and athletic activities.

6. Youth group trips and school field trips must have enough adult chaperones, preferably of the same sex as participating children, to provide adequate supervision based upon the type of activity. Adult chaperones should supervise in opposite sex pairs whenever possible.

7. Never take an overnight trip alone with a child.

8. Topics or vocabulary that would not be discussed or used comfortably in the presence of parents should not be discussed or used with children.

9. Alcohol, in the form of wine, may be given to those under the age of 21 only in very limited quantity and only in preparation for First Communion. Otherwise, never provide alcohol to anyone under the age of 21. Alcohol should not be used by adult supervisors or chaperones if activities with or responsibilities for children are scheduled.

10. Always maintain a professional posture in dealing with children. Avoid unwarranted emotional attachment and be aware of the attraction that children may have for adults in positions of authority and trust. If you perceive emotional or physical attraction developing, refer the child to another qualified adult, particularly in counseling situations.

11. If one-an-one counseling, tutoring, or other training or care of a child requires frequent or regular appointments, parents should be notified that these appointments are occurring and provided the schedule of appointments. If you believe the subject matter properly precludes notification, you must consult with and receive the approval of your supervisor on the local or diocesan level before engaging in such appointments.

12. The Office of Youth Ministry for the Diocese of Fort Wayne-South Bend has adopted the following lodging standards which apply to hotel and dormitory room accommodations for adults and children who participate in overnight events. These standards have been followed in practice for diocesan youth ministry events and are now committed to writing to promote a uniform set of guidelines for use in the diocese. These standards are consistent with the model proposed by the National Federation for Catholic Youth Ministry which discourages the rooming of adults with children. The Office of Your Ministry for the Diocese of Fort Wayne-South Bend endorses this position.

A. Hotel Rooms

A typical hotel room is a room consisting of at least two beds with quad occupancy. No adult shall room with or occupy the same hotel room with a child except in the case of a parent and the parent’s child(ren) only; in the rare case where a child may need the presence of an adult for medical reasons; or, in the event that unscheduled and unforeseen circumstances beyond the control of event participants occur which necessitate at least two adults to occupy the same hotel room with at least two children.

A married couple may share the same hotel room, with or without their children, assuming appropriate facilities are available, but no other mixed gender hotel room arrangements are allowed. Adult participants should room in proximity to the rooms occupied by children, either by staggering rooms across from or next to those rooms occupied by children. Adults may conduct brief bed checks of hotel rooms occupied by children only a pre-determined times.

B. Dormitory-Type Accommodations

Adults and children of the same gender my occupy dormitory room type accommodations provided there is a minimum of two adults and four children per room and no separate accommodations are available for the adults. Adults must establish separation barriers or privacy zones in the dormitory room which shall include a temporary blanket or sheet all when possible in order to keep their sleeping and dressing area separate form the child area. No mixed gender dormitory room arrangements are allowed.

C. Respect of Privacy

Adult participants must respect the privacy of child participants in situations such as changing clothes, taking showers, etc. Adults must protect their own privacy in similar situations. Other than for pre-determined bed checks and the limited time necessary to assist children in settling into or vacating from their rooms, an adult participant should not intruded into a child’s room or designated area except to the extent that health, safety, or Behavior Code enforcement require.

D. Non-Conforming Conduct

A Behavior Code which describes expected conduct of trip participants, including disciplinary action for violations, should be developed and communicated at the local level to all participants in advance of the overnight trip. In addition, before the overnight trip occurs, all child and adult participants should be made aware of the consequences for non-compliance with these lodging standards. Such consequences shall include a requirement that individuals who violate the lodging standards may be required to return home early, if practical, and be denied the opportunity to participate in future overnight events.

13. All of us have an obligation to take appropriate steps to protect children, particularly when they are in the care of the church. If you observe another adult violating these guidelines or engaging in other conduct which causes you to have reason for concern for the well-being of a child, you should confront that adult in a forthright manner and report your concerns to your supervisor, pastor, or a Vicar General. If you have reason to believe that child abuse or neglect has occurred or is occurring, you must follow the diocesan policy on reporting incidents of child abuse to civil authorities and report the matter to your supervisor or Vicar General at (260) 422-4611.

GUIDELINES ON REPORTING INCIDENTS OF CHILD ABUSE OR NEGLECT

Purpose

The Diocese of Fort Wayne-South Bend shares the conviction of the Indiana Civil Authorities, all other concerned adults, whether or not they are parents, and the Church that every effort should and must be made to report suspected incidents of child abuse or neglect to appropriate civil authorities. Incidents of the physical, mental or sexual abuse or neglect of children, unfortunately, occur with regularity throughout our society. Very often the victims of this abuse are too young to relate to others the fact of occurrence or are too frightened or ashamed to reveal the identities of those responsible for the abuse or neglect. Therefore, only when concerned individuals report those facts which give them reason to believe an incident of child abuse or neglect has occurred can this distressing problem be brought forward for civil, psychological and, above all, spiritual rehabilitation. This diocesan policy on reporting incidents of child abuse or neglect is being disseminated to clarify the civil laws already in effect for all and thus enhance our pastoral awareness of, and response to, this grave problem.

Definitions

For the purposes of this policy, the following definitions shall apply.

Policy

1. Reporting Incidents

Indiana law requires that all persons, without exception, make an immediate oral report to the local law enforcement agency or the CPS office if that person has" reason to believe" that a child may be a CHINS, i.e. a victim of abuse or neglect (unless that person knows a report of the incident has already been made). This duty applies to all diocesan personnel:

The diocese expects and requires that all of its priests, deacons, employees and volunteers, especially those who work in diocesan programs that are directly and immediately involved with children, recognize and report suspected child abuse and neglect in accordance with Indiana law.

The diocese expects and requires that all of its priests, deacons, employees, and volunteers, especially those who work in diocesan programs that are directly and immediately involved with children, recognize and report child abuse and neglect in accordance with Indiana law.

Where a person suspects that a child may be a victim of abuse or neglect, but is unsure whether he or she has sufficient "reason to believe" to make a report, that person should always err on the side of caution and report. The key is to report rather than not report.

Any persons required to make a report to the CPS or law enforcement agency in their capacity as diocesan employees or volunteers are also required to notify immediately their direct supervisor concerning their report to the CPS or law enforcement agency. The direct supervisor then also becomes personally responsible to report, or to cause a report to be made, to the CPS or law enforcement.

If the direct supervisor of the individual making the initial report is unavailable or if the individual feels the direct supervisor is not the appropriate party to contact, the employee/volunteer should immediately notify a Vicar General of the report. The phone number at the Fort Wayne Chancery is (260) 422-4611.

2. Possible Indicators of Child Abuse or Neglect

Many children who are not abused or neglected may exhibit one or more of these indicators from time to time. Children who have many of these signs or symptoms, however, may have a problem that should be reported.

In viewing possible indicators of child abuse, it is always important to distinguish between physical contact and emotional attachment which is nurturing and supportive and that which exploits a child.

Be alert for a child who:

Be alert for a child who:

Be alert of a child who:

Be alert of a child who:

The identities of persons making child abuse or neglect reports to the CPS or local law enforcement are confidential and only made available to individuals legally authorized to obtain such information. Persons making reports may be required to testify at judicial proceedings if court action becomes necessary.

Indiana law provides that what is generally considered as "privileged communication" between a husband and a wife, a health care provider and patient or a school guidance counselor and student, is not grounds for failing to make the required reports concerning incidents of child abuse. Priests must also make reports if the information formulating the reason to believe was gained outside of the Sacrament of Reconciliation. In such cases, priests may urge the individual providing the information to make a report or to provide the information to another person who may then make the report.

5. Reporting Immunities

Any person who has reason to believe a child is a victim of abuse or neglect and reports to CPS or law enforcement, or a person who cooperates in a judicial proceeding resulting from such a report, is presumed to have acted in good faith and, therefore, is immune from civil or criminal liability. Such liability will only become a factor if it can be shown the person acted maliciously or in bad faith.

One must remember, however, this immunity is only available to those making the statutorily required reports to CPS or law enforcement agency and/or their direct supervisor. Civil actions for damages may still be available if a person disseminates information to other, additional parries. Therefore, a person should only make rhe report to the statutorily designated parries to insure retention of the statutory immunity protection.

Another important point a person reporting child abuse or neglect must remember is that his or her duty is a duty to report only. Once someone reports to CPS or local law enforcement and, if applicable, a direct supervisor or Vicar General, his or her duty under the statute ends. Although the person reporting may have to cooperate in CPS or the authorities' investigation, or may have to testify at judicial proceedings, he or she should not conduct a personal investigation. Investigating is the responsibility of CPS or law enforcement authorities. In fact, an unauthorized person who conducts his or her own investigation, risks civil liability for invasion of privacy or defamation.

6. Purpose of Reporting

Protective service agencies are charged with the responsibility of protecting children and preserving family life. Their goal is to help families cope with the problems that cause child abuse, nor to separate children from their parents.

7. Penalty for Not Reporting

Persons who knowingly fail to make a required report of child abuse or neglect commit a Class B misdemeanor. (I.C.31-33-22-1)

Therefore, a person should always err on the side of reporting, as opposed to not reporting. A person having "reason to believe" a child is a victim of child abuse or neglect must make the immediate oral report to shield himself or herself from civil or criminal liability, and must inform his or her direct supervisor or a Vicar General, if applicable.

DIOCESAN COOPERATION WITH CIVIL AUTHORITIES

Any civil investigations of suspected incidents of child abuse will be accorded the complete and willing assistance of the appropriate Diocesan personnel. All necessary action will be taken to ensure the full and fair treatment of any Diocesan employee accused of child abuse or neglect. Pastoral counseling and guidance will be made available to any accused individual in an effort to support them through any investigatory period. Additional pastoral counseling will continue at the individual's request regardless of the outcome of the civil investigation. Everything will also be done to see that the child in need of services receives appropriate assistance and counseling

The following is a list of the county CPS and sheriff’s department offices located within the Diocese to which child abuse or neglect may be reported. Local town or city police departments or Indiana State Police Posts are not listed, but may be contacted in order to make a required report. (Only Allen County contact info is included in this handbook.)

Allen County Child Protection Service

CONFIDENTIALITY

As a Diocesan volunteer, you may become privy to personal, privileged and/or confidential information. Security of information is of utmost importance. Such information must be treated in a confidential manner, except for disclosure required by law. Care should always be taken regarding all information gained by virtue of service with the Diocese, whether related to Diocesan matters, students in any of its schools, or to any other individuals served by or having dealings with the Diocese or its staff members.

CONFLICT OF INTEREST

All Diocesan volunteers must exercise good faith in the performance of their duties. You have the obligation to avoid any personal interest or relationship, financial or other, which might adversely affect or influence your judgment in the performance of your duties, or which might even create the appearance of same. If you have any concern on an issue in this area, contact your immediate supervisor or the pastor of the parish in which you perform duties so that the situation may be reviewed in detail.

HARASSMENT

All Diocesan volunteers and those with whom they interact, especially children, are entitled to be treated with dignity and respect. Supervisors, department heads and pastors are charged with the responsibility to see to it that all over whom they have supervision are treated in a manner consistent with the religious and moral standards espoused by the Church and the Diocese. All Diocesan facilities and programs should be free from verbal or physical harassment (whether on the basis of sex, race, religion, national origin, disability, or other civilly-protected status) and from any actual or implied threat that such harassment must be tolerated in connection with Diocesan service, or the receipt of services

For purposes of this policy, harassment includes, but is not limited to, sexual advances; unwelcome and/or unwanted touching; the use of obscene or objectionable language, or name calling; and any action reasonably considered offensive, based on race, religion, national origin, disability, or sex. This includes jokes, comments, insults, cartoons, innuendoes, personal conduct or mannerisms that could be reasonably construed as offensive.

If you believe that you, a diocesan employee or another volunteer, or anyone with whom you or they interact, are or have been subjected to such treatment, you must immediately report the incidents to your supervisor or supervising pastor. There will be no recriminations against any person making such a report in good faith. All pertinent information shall be kept confidential to the fullest extent possible, consistent with the prompt investigation of any such complaints, .and with the taking of appropriate corrective actions, if necessary, based upon the outcome of such investigations. If for any reason you feel that your supervisor or pastor is an inappropriate person to whom the report should be made or if they are unavailable, such reports should be made directly to a Vicar General in person or by telephone at (260) 422-4611.

SAFETY

You must immediately report to your supervisor or pastor any accident occurring on Diocesan property or involving Diocesan employees or volunteers which involves property damage or personal injury. You must immediately report any situation, hazard, or practice which you believe is unsafe. We want to take all reasonable steps to maintain a safe environment for all who serve and are served by the Diocese.

NOTIFICATION TO SUPERVISOR FOLLOWING ARREST

Volunteers of the Diocese of Fort Wayne-South Bend are required to notify their supervisor if arrested of any crime during the period of their volunteer service. Notification should be made within twenty-four (24) hours of the arrest, or as soon thereafter as possible. The volunteer must provide the supervisor with enough detail of the charge(s) to enable the supervisor to make a decision as to whether the volunteer can continue to offer service until the resolution of the issue.

The volunteer’s supervisor must alert the diocese Sate Environment Coordinator of the arrest.

For purposes of this policy, "supervisor" means:

REQUIRED DECORUM AND CORRECTIVE ACTION

We expect that all volunteers will exhibit common sense, a high level of Christian decency and courtesy, and diligence in all they do for and on behalf of the Diocese. When possible, reasonable efforts shall be made to correct any performance or conduct issues that arise, rather than to simply terminate the volunteer relationship.

However, there are certain circumstances where the need to terminate the relationship may be immediate. These circumstances are considered gross transgressions and include, but are not necessarily limited to:

4. Personal conduct which brings discredit to the Diocese or anyone else.

5. Dishonesty, stealing, falsification or destruction of records.

6. Causing personal injury to another.

These background checks must be done every five years. Records are kept by the parish and the pastor makes any final decisions on who may volunteer or work in the parish community.

By signing below we acknowledge that we have received a copy of the St. John the Baptist School Parent/Student Handbook. We understand that the handbook contains important information about the school, its administration, and about the educational and disciplinary policies and procedures that the school maintains in furtherance of its religious mission as part of the Catholic Diocese of Fort Wayne-South Bend.

We agree to follow all rules and guidelines imposed in the school by the school administration and/or the Diocese. If we have any questions about the content of the handbook, we understand that it is our obligation to ask questions for clarification only. This acknowledgment is to be returned to the school after being signed and dated. However, the failure to read the handbook or to sign or return this acknowledgment shall not relieve us of the obligation to follow all rules and guidelines that the school and the Diocese establish or in any way impede or prevent the school administration from operating the school consistent with those rules and guidelines.

Student Name and Grade

Student Name and Grade

Student Name and Grade

Student Name and Grade

Parent Signature/Date

(Sign reverse side please.)

Student Name and Grade

Student Name and Grade

Student Name and Grade

Student Name and Grade

By signing below we acknowledge that we give the school permission to publish photographs of our children without names. These photographs may appear in school, church, or public publications or media. The photographs will be used solely to promote positive publicity for St. John the Baptist School. Photos of students involved in school activities, service projects, and parish-sponsored events may be used. St. John’s School understands that any stories that require student names will need to have additional written permission from a parent or guardian.

I (We) give St. John the Baptist Catholic School permission to publish photographs that contain my child(ren) involved in school related activities without using any student names. (2010-2011)

Family Name: _______________________________________

(Parent Signature)

(Parent Signature)

(Date)

VERIFICATON OF RECEIPT OF PERSONAL CONDUCT AND POLICIES MANUAL

FOR VOLUNTEERS OF THE DIOCESE OF FORT WAYNE-SOUTH BEND, INC.

By signing below, I acknowledge that I have received a copy of and agree to abide by the terms of the Personal Conduct and Policies Manual for Volunteers of the Diocese of Fort Wayne-South Bend, Inc. I understand that I have been given this Manual for information purposes only and that the Manual does not create and express or implied employment contract of any kind. I understand that the policies and other information referenced in the Manual are subject to change or deletion at the Diocese’s discretion at any time. I also understand that I am not required to volunteer for the Diocese of Fort Wayne-South Bend, Inc. for any set period of time and that the Diocese is not required to utilize my volunteer services for any set period of time. I or the Diocese may terminate the relationship for any reason at any time.

Volunteer Signature (parent or guardian)

Volunteer Signature (parent or guardian)

Date